How every menu works

Signing in

Open your school's Skoolnix address. Staff sign in with username (or employee ID / mobile) and password; parents with their mobile number and password or an OTP on WhatsApp / SMS; students with their own login. A small sum (captcha) keeps robots out, and two-step verification can be switched on.

How to do it

1. Type your username, mobile number or email.
2. Type your password and the answer to the sum.
3. Press Sign in. Forgot it? Press Forgot password to get an OTP.

Dashboards

Every login opens on a dashboard made for that person. The Super Admin sees the whole school; teachers, accountants and other staff see only their own work. Coordinators also get a Coordinator panel.

Every page in this menu 6

Dashboard

Dashboard

The first page after sign-in. The Super Admin sees the whole school: students, staff, present today, collected today, fee dues by zone, charts and quick actions. Every other login sees "My dashboard" with only their own work.

Teachers' work

Coordinator panel → Teachers' work

Every teacher's work for a day, week or month — attendance marked, lesson plans, homework, syllabus topics, marks entered, Smart Class use — with a score and a green / yellow / red zone.

Lesson plans to check

Coordinator panel → Lesson plans to check

Lesson plans written by teachers that are waiting for a check. Mark each OK or Needs change with a note; the teacher sees it on their dashboard.

Reports

Reports

Every report of the school in one place, grouped by category (fees, students, attendance, exams, timetable, staff…) with a search box.

Group dashboard

Group dashboard

All branches or franchise schools in one view: students, attendance %, fees today / month / session, dues and new admissions.

Reports

Reports

Class and subject analysis, toppers, Excel.

Attendance

Student attendance by class, QR and biometric attendance, staff attendance with automatic substitution, monthly registers and gate passes.

How to do it

1. Open Attendance → Mark attendance.
2. Choose Class, Section and the date, choose how to sort students, press Load students.
3. Everyone is Present (P). Tap A for absent, L late, H half day, V leave — or use All Present / All Absent.
4. Press Save. A green message confirms it; you can change it later the same day.

Every page in this menu 10

Mark attendance

Attendance → Mark attendance

Choose class, section and date; everyone is Present by default — tap A, L, H or V for the others and press Save. Parents of absent students get one message a day (if switched on).

QR code attendance

Attendance → QR code attendance

Scan the QR on the student or staff ID card with a phone camera or USB scanner, or type the admission no / employee code. Present or Late is set by the time.

Monthly register

Attendance → Monthly register

Monthly attendance register of a class-section with totals and percentage; Excel and print.

Staff attendance

Attendance → Staff attendance

Mark staff attendance for a day (Present, Absent, Late, Half day, Leave, LWP). Saving it starts automatic substitution for absent teachers.

Selfie attendance

Attendance → Selfie attendance

Selfie attendance of staff with photo, time and place, for the office to check.

Staff register

Attendance → Staff register

Monthly staff attendance register with Present, Absent, Late, Leave and LWP columns.

Biometric devices

Attendance → Biometric devices

Add ZKTeco / eSSL / Realtime biometric devices. Punches arrive by cloud push; User ID = employee code or admission no.

Period (subject) attendance

Attendance → Period (subject) attendance

Subject teachers mark attendance for their own period; subject-wise % report with below-75% in red.

My attendance (selfie)

My attendance (selfie)

A staff member's own selfie attendance for today and their history.

Gate pass

Gate pass

Gate pass for a student leaving early: who collected the child, time and reason; print or send to parents.

Transport

Routes, stops, vehicles and live GPS tracking. Parents see the bus, their stop and the arrival time in the app.

Every page in this menu 5

Live bus map (GPS)

Transport → Live bus map (GPS)

All buses live on the map from the driver phone link or a GPS tracker — speed, online / offline and today's trail.

Routes & stops

Transport → Routes & stops

Routes and pickup points with fares and drop times; pin stops on the map.

Trip history

Transport → Trip history

Trip history of a bus with play-back, distance, top speed and over-speed count.

Vehicles

Transport → Vehicles

Vehicles with driver, seats and expiry reminders for insurance, fitness, permit and PUC.

Student transport

Transport → Student transport

Which students use which route and stop, with guardian phone; add or remove transport.

Timetable

Build a clash-free timetable automatically, adjust it by hand, cover absent teachers automatically and print colourful timetables and reports.

How to do it

1. Set the period times in Timetable → Bell schedules.
2. Set subjects, periods a week and teachers in Examinations → Class setup.
3. Open Timetable → Generate, tick the classes, press Generate, check the result, then press Apply.
4. Print from Reports → Timetable (teacher or class, one or all) as Excel or PDF.

Every page in this menu 16

Timetable Studio

Timetable → Timetable Studio

Start here for the timetable: bell schedules, lessons, rules, generate, versions and links to every timetable tool.

Generate (lessons & rules)

Timetable → Generate (lessons & rules)

Tick the classes and press Generate: every period is placed with no teacher or class clash. The result lists anything that could not be placed and why. Press Apply to save.

Timetable builder (drag & drop)

Timetable → Timetable builder (drag & drop)

Drag and drop periods by hand; lock periods that must not move.

Import timetable (Excel)

Timetable → Import timetable (Excel)

Bring your existing class or teacher timetable from Excel.

Class timetable

Timetable → Class timetable

The timetable of one class-section — view, print or edit.

Teacher timetable

Timetable → Teacher timetable

The week of one teacher; a teacher sees only their own.

Teacher load (who teaches what)

Timetable → Teacher load (who teaches what)

Periods per day, week and month for every teacher.

Free & engaged teachers

Timetable → Free & engaged teachers

Which teachers are free or engaged in each period of any day, including substitutions.

Master timetable (whole school)

Timetable → Master timetable (whole school)

Whole school on one page for one day — print for the staff room.

Bell schedules

Timetable → Bell schedules

Bell schedules (period times) — for example one for Nursery–2 and one for Class 3–10 — with General / Summer / Winter timings by date.

Teacher substitution

Timetable → Teacher substitution

Absent and on-leave teachers' periods for a date with free teachers suggested (same subject first, least busy). Tick who may take substitutions and press Give all open periods automatically.

Report: teacher timetable (single / bulk)

Timetable → Report: teacher timetable (single / bulk)

Colourful timetable of one teacher, or all teachers together (bulk) — each on its own page. Excel (one sheet per teacher) and PDF.

Report: class timetable (single / bulk)

Timetable → Report: class timetable (single / bulk)

Colourful timetable of one class-section, all sections of a class, or the whole school. Excel and PDF.

Report: teacher load

Timetable → Report: teacher load

Teacher load: periods per day and week, free periods, load % in colour, classes, subjects and substitutions this month.

Report: free periods

Timetable → Report: free periods

Free periods of a chosen day — green = free — with the number of free teachers per period and a week summary.

Report: substitutions

Timetable → Report: substitutions

All substitutions between two dates: absent teacher, substitute, periods not given, and a teacher-wise summary.

Lesson plan & homework

Syllabus with topics done, lesson plans, homework and online courses.

Every page in this menu 5

Syllabus & lesson plan

Lesson plan → Syllabus & lesson plan

Lessons and topics for every class and subject; teachers write lesson plans and mark topics done. An automatic lesson plan can be made for a topic or a whole chapter.

Syllabus status

Lesson plan → Syllabus status

How much of the syllabus each section has finished, with progress bars; parents see it too.

Homework

Lesson plan → Homework

Give homework to a class and subject with a due date and files; parents see it in the app and you can check submissions.

Online courses & live

Lesson plan → Online courses & live

Online courses (video, text, file and link lessons) and live classes with a Google Meet / Zoom link and a Join button.

Download centre

Download centre

Study material, assignments, syllabus and circulars for a class, section, subject or staff; parents download in the portal.

Smart Class & Spoken English

Ready-made lessons for Class 1–10 and practicals for Class 1–12 with notes, smart-board slides, voice lessons, questions and diagrams; a dictionary; and Spoken English lessons with live batches.

How to do it

1. Super Admin: Smart Class → Content packs → Install all, then switch on who can see it.
2. Teacher: Smart Class → Chapters & lessons → class → subject → chapter.
3. Use the tabs: Notes, Questions, Practice, Glossary, Mind map, Activities, Lesson plan, Videos & files — or press Play lesson / Present on smart board.

Every page in this menu 6

Chapters & lessons

Smart Class → Chapters & lessons

Ready-made lessons: choose class → subject → chapter for notes with read-aloud, smart-board slides, Play lesson, questions, practice, glossary, mind map, diagrams and lesson plan.

Dictionary

Smart Class → Dictionary

English dictionary of about 155,000 words with meanings, examples and Listen, plus subject words with Hindi.

Content packs

Smart Class → Content packs

Super Admin installs or updates the content packs (Install all), maps classes, and chooses who can see Smart Class and Spoken English.

Usage report

Smart Class → Usage report

Which teachers and students use Smart Class: lessons opened, played and practised.

Lessons & batches

Spoken English → Lessons & batches

4 levels × 20 Spoken English lessons and live batches with a Meet / Zoom link, days and time.

Recordings to review

Spoken English → Recordings to review

Voice recordings sent by students — listen, give stars and reply.

Behaviour & parent messages

Behaviour points, incident types and moderated parent–teacher messages.

Every page in this menu 2

Assign incident

Behaviour records → Assign incident

Record an incident with + or − points for one or many students at once.

Incidents

Behaviour records → Incidents

The list of incident types and their points.

Front office

Admission enquiries and the CRM pipeline, visitors, calls, postal register and complaints.

Every page in this menu 7

Admission CRM (pipeline)

Front office → Admission CRM (pipeline)

Admission enquiry pipeline: New → Contacted → Campus visit → Test → Form & fees → Admitted / Lost, with follow-ups and one-tap admission.

Admission enquiry

Front office → Admission enquiry

Admission enquiries with source, class, follow-up date and notes.

Visitor book

Front office → Visitor book

Visitor book: name, phone, purpose, person met, in and out time.

Phone call log

Front office → Phone call log

Incoming and outgoing phone calls with follow-ups.

Postal dispatch / receive

Front office → Postal dispatch / receive

Postal dispatch and receive register.

Complaints

Front office → Complaints

Complaints from parents or others, who is handling them and the action taken.

Front office setup

Front office → Front office setup

Lists used by the front office: purposes, sources, complaint types.

Students

Admission, the student list and profile, family search, online admissions, imports, photos, CV and setup lists.

How to do it

1. Open Students → Student admission.
2. Fill the coloured sections (or press Read & fill and upload a scanned form, birth certificate or Aadhaar — yellow boxes show what to check).
3. Tick fee groups and transport, then Save. The scanned form is kept view-only on the profile.
4. Find the student any time from the top search box or Students → Student list.

Every page in this menu 17

Health & sick room

Health & sick room

Health and sick-room visits: complaint, care given, parent informed, and the student's health record.

Student list

Students → Student list

All students with class picker and keyword search (name, admission no, phone, PEN, APAAR, Aadhaar); open a student for the full profile.

Family search (parent & siblings)

Students → Family search (parent & siblings)

Find a family by parent mobile or name; see all brothers and sisters, link or unlink them as siblings.

Students who need attention

Students → Students who need attention

Students who need attention: low attendance, falling marks, fee dues and behaviour, in one list.

Student admission

Students → Student admission

The admission form in coloured sections: student, parents, address, documents, Aadhaar, PEN / APAAR, fee groups, transport. Read & fill can fill it from a scanned form.

Online admissions

Students → Online admissions

Applications from the website (mobile OTP); review and admit with one click.

Import (CSV)

Students → Import (CSV)

Bring many students from a CSV / Excel file.

Bulk update (Excel & photos)

Students → Bulk update (Excel & photos)

Change a column for many students at once from Excel, and upload many photos together.

Admission forms (bulk upload)

Students → Admission forms (bulk upload)

Upload scanned admission forms of many students at once, named by admission no; each opens view-only on the student's profile.

Fix photos (face & passport)

Students → Fix photos (face & passport)

Make white-background passport copies of all student, parent and staff photos; set the face by hand where needed.

DOB correction requests

Students → DOB correction requests

Date-of-birth correction requests from parents (CBSE format with affidavit); verify and forward.

Student CV

Students → Student CV

One-page student CV with results, attendance, activities and awards; print a whole section.

Disabled students

Students → Disabled students

Students who left or were disabled, with reason and date; enable again if needed.

Student categories

Students → Student categories

Student categories (General, OBC, SC, ST…).

School houses

Students → School houses

School houses with colours.

Disable reasons

Students → Disable reasons

Reasons used when a student is disabled.

Bulk delete

Students → Bulk delete

Delete wrongly added students in bulk (blocked when receipts, payments or certificates exist).

Fees collection

Collect fees at the counter, see who has not paid, check online payments and send reminders.

How to do it

1. Open Fees collection → Collect fees and type the student's name, admission no or phone (or choose a class).
2. On the student's fee page tick the fees being paid and press Collect selected.
3. In the popup check Fee amount (blue), Discount (pink) and Fine (orange), choose the date and payment mode.
4. Press Collect & print receipt. The receipt prints and can go to the parent on WhatsApp.

Every page in this menu 12

Fees home

Fees collection → Fees home

Fees at a glance: collected today and this month, dues by class and zone, quick links.

Collect fees

Fees collection → Collect fees

Find a student by name, admission no or phone (or by class) and open the fee page to collect.

Who has not paid

Fees collection → Who has not paid

Who has not paid: dues by class, month or fee type, with phone numbers and a reminder button.

Scholarships

Fees collection → Scholarships

Government, trust and school scholarships — applications, sanctioned and received amounts, concession on fees.

Find a receipt

Fees collection → Find a receipt

Find a receipt by number, student or date; reprint or cancel with a reason.

Bank / UPI slips from parents

Fees collection → Bank / UPI slips from parents

Bank / UPI payment slips sent by parents from the portal — approve or reject.

Online payments

Fees collection → Online payments

Online payment attempts: paid, failed or not finished; every one re-checked with the gateway.

Online fees collection report

Fees collection → Online fees collection report

Online collection report: gateway-wise and day-wise, with transaction id and failed payments.

UPI Autopay

Fees collection → UPI Autopay

UPI Autopay mandates, debits and cancellations.

Fees reminder

Fees collection → Fees reminder

Automatic reminders before and after the due date by WhatsApp or SMS.

WhatsApp reminders

Fees collection → WhatsApp reminders

Send WhatsApp fee reminders now to a class or to all with dues.

Portal lock (pending fees)

Fees collection → Portal lock (pending fees)

Students whose parent portal is locked for pending fees; allow or hold one student.

Fees setup

Fee types, groups, amounts, assignment to students and discounts — or make the whole plan on one page.

Every page in this menu 6

Make a fee plan (easy)

Fees setup → Make a fee plan (easy)

Make a fee plan the easy way: classes, fee types, amounts and months on one page.

Fees master

Fees setup → Fees master

Fee amounts of every class and fee type with due dates and fine.

Fees group

Fees setup → Fees group

Fee groups (for example "Class 5 General").

Fees type

Fees setup → Fees type

Fee types (tuition, annual, transport…).

Assign to students

Fees setup → Assign to students

Assign fee groups to students (BPL students are skipped automatically).

Discounts

Fees setup → Discounts

Discount types and concessions.

Income & expense

Other income and expenses, double-entry accounts, financial audit, Tally export and the school shop.

Every page in this menu 9

Financial audit (R&P, I&E, cash book)

Income & expense → Financial audit (R&P, I&E, cash book)

Financial year view: Receipts & Payments, Income & Expenditure, month-wise statement, cash book and bank book; close the books up to a date.

Accounts (books)

Income & expense → Accounts (books)

Double-entry books: day book, ledgers, trial balance; fees, income, expense and salary are posted by themselves.

Shop & canteen (POS)

Income & expense → Shop & canteen (POS)

Shop and canteen counter (POS) with student wallet payment.

Student wallets

Income & expense → Student wallets

Student wallets: top up, spend and history.

Tally export

Income & expense → Tally export

Fee receipts, income and expenses as Tally vouchers (XML).

Income

Income & expense → Income

Other income (besides fees) with head, mode and bill.

Expense

Income & expense → Expense

Expenses with head, mode and bill.

Finance summary

Income & expense → Finance summary

Head-wise income and expense between dates.

Heads

Income & expense → Heads

Income and expense heads.

Certificates & ID cards

TC and other certificates with QR verification, award certificates, requests from parents and ID cards for students, parents and staff.

Every page in this menu 9

Certificates / TC

Certificates → Certificates / TC

Issue TC (CBSE proforma), bonafide, character, date of birth and fee-paid (80C) certificates; every one has a QR to verify.

TC — class-wise / Excel

Certificates → TC — class-wise / Excel

TCs for a whole class at once, or fill them in Excel.

Award certificates

Certificates → Award certificates

Award, merit, participation and attendance certificates in bulk (A4 landscape).

Staff certificates

Certificates → Staff certificates

Experience and service certificates for staff.

Certificate templates

Certificates → Certificate templates

Design your own certificates: text with {name} {class}…, border, fonts, colours, background and photo.

Certificate requests

Certificates → Certificate requests

Certificate requests from parents; the fee is added to their fees, then issue and mark Ready / Delivered.

Student ID cards

Certificates → Student ID cards

Student ID cards: choose class, design (7 designs), portrait / landscape, colours and back side, then print on A4 or a PVC card printer.

Parent ID cards

Certificates → Parent ID cards

Parent ID cards with father, mother and ward photos.

Staff ID cards

Certificates → Staff ID cards

Staff ID cards — they look different from student cards (own colours, STAFF tag, designation).

Notice board & staff

Notices, calendar, staff files, handbook, duty roster and parent–teacher meetings.

Every page in this menu 8

Notices

Notice board → Notices

Notice board for staff, students, parents or one class; parents get an app notification.

Calendar & holidays

Notice board → Calendar & holidays

School calendar with holidays and events; parents see it in the portal.

Staff downloads

Notice board → Staff downloads

Files only for staff (circulars, forms).

Staff handbook

Notice board → Staff handbook

Staff handbook and policies with "I have read"; staff are asked again when a policy changes.

Duty roster

Notice board → Duty roster

Duties of staff for the week (gate, bus, assembly…), repeat daily and print.

My duties

Notice board → My duties

A staff member's own duties, including substitution periods.

Ask the store

Notice board → Ask the store

Ask the store for items; see the status of your requests.

PTM (parent–teacher meeting)

Notice board → PTM (parent–teacher meeting)

Parent–teacher meeting days with time slots; parents book in the portal, teachers mark met / missed with notes.

Communicate

SMS, email, WhatsApp and app notifications — sent by hand or automatically.

Every page in this menu 10

Parent messages

Parent messages

Messages between parents and teachers, moderated by the school; no calls to teachers after school hours.

Send SMS / email

Communicate → Send SMS / email

Send SMS / email to parents (all, class, section, fee defaulters), staff or typed numbers, now or later.

App notification

Communicate → App notification

Send an app notification to parents, students or staff.

Notification settings

Communicate → Notification settings

12 automatic messages (admission, fee received, absent, homework, result…) with Email / SMS / WhatsApp / App switches and your own text.

Email / SMS log

Communicate → Email / SMS log

Every email and SMS sent, with status.

Templates

Communicate → Templates

Saved message templates (SMS with DLT id, email with subject).

Login credentials send

Communicate → Login credentials send

Send login details to students, parents and staff.

Quick SMS (old page)

Communicate → Quick SMS (old page)

The older quick SMS page.

Notice drafting

Communicate → Notice drafting

Draft a notice or circular with the smart tools, then edit and send.

Email settings

Communicate → Email settings

Email (SMTP) settings with a test email.

Examinations

Exams, marks entry, results, report cards, admit cards, seating, CBSE registration and board results.

How to do it

1. Open Examinations → Marks entry.
2. Choose the Exam, then the Class-section, then the Subject (and how to sort students).
3. Type the marks for each part; tick the box or type AB for absent; Enter moves down. Totals add up by themselves. Save.
4. Or open "Enter marks in Excel", download, fill and upload.
5. Print report cards in Examinations → Print marksheet.

Every page in this menu 29

Exam

Examinations → Exam

Create exams: term, assessment, grade set, class-sections, subjects, schedule; publish results to parents.

Question paper from upload

Examinations → Question paper from upload

Upload a typed, handwritten photo, PDF or Word question paper and get a school-branded paper with answer key (PDF / Word / Excel).

Marks entry

Examinations → Marks entry

Marks entry: choose exam → class-section → subject, type marks for each part (AB for absent), Enter moves down; or download the Excel, fill and upload.

Marks entry access (who enters which marks)

Examinations → Marks entry access (who enters which marks)

Give marks-entry work to any login: one subject, one class or everything.

Holistic progress card (NEP)

Examinations → Holistic progress card (NEP)

Holistic progress card (NEP 2020): teachers fill each child's card; children and parents add their part.

Progress card setup

Examinations → Progress card setup

Set up the progress card areas and levels once.

Attendance & remarks

Examinations → Attendance & remarks

Class teacher enters attendance and remarks for each student for the exam.

Co-scholastic grades

Examinations → Co-scholastic grades

Co-scholastic grades (work education, art, health & PE, discipline…).

Generate remarks (auto)

Examinations → Generate remarks (auto)

Automatic report-card remarks from the marks; edit before saving.

Result

Examinations → Result

Result of a class: total, %, grade, rank and Pass / Compartment.

Print marksheet

Examinations → Print marksheet

Print report cards: choose the template and class-section, print one student or all; publish to the parent portal.

Bulk report cards

Examinations → Bulk report cards

Report cards for many class-sections at once (everyone, fees cleared or fees pending).

Admit card

Examinations → Admit card

Admit cards with photo, schedule and instructions.

Bulk admit cards

Examinations → Bulk admit cards

Admit cards for many class-sections, 1 or 2 per A4.

Seating plan

Examinations → Seating plan

Exam seating plan: rooms with benches, mixed classes, room charts and seat slips.

Invigilation duty

Examinations → Invigilation duty

Invigilation duty with fair automatic assignment and duty charts.

Marksheet template

Examinations → Marksheet template

Report-card templates: join exams with weightage (e.g. Term 1 50% + Term 2 50%), choose what to show, signatures.

Term

Examinations → Term

Terms of the session.

Assessment

Examinations → Assessment

Assessments and their parts (PT, notebook, enrichment, written; theory / practical) with max marks.

Exam grade

Examinations → Exam grade

Grade sets (CBSE 8-point A1–E, primary scale…).

Co-scholastic areas

Examinations → Co-scholastic areas

Co-scholastic areas.

Class setup (subjects, sections, class teachers)

Examinations → Class setup (subjects, sections, class teachers)

Class setup: every class as a tab — subjects with periods a week, class teacher and subject teachers; also by Excel. The timetable follows.

Subject choice (XI–XII)

Examinations → Subject choice (XI–XII)

Class XI–XII: tick each student's stream and electives; report cards and admit cards use only the student's subjects.

CBSE registration / LOC

Examinations → CBSE registration / LOC

CBSE registration (IX / XI) and LOC (X / XII) data check and export in CBSE style.

CBSE registration cards

Examinations → CBSE registration cards

Import the CBSE final list / LOC PDF from cbseit.in and print registration cards with photo.

CBSE verification list

Examinations → CBSE verification list

Verification list in the CBSE layout for students to check before registration.

CBSE board result (X / XII)

Examinations → CBSE board result (X / XII)

CBSE board result X / XII from the gazette: best five, ranks, toppers with photos, newspaper report and result cards.

Expected result

Examinations → Expected result

Expected board result per subject from past exams, with at-risk subjects.

Session clone

Examinations → Session clone

Copy exams, assessments and templates to the next session.

Online exam & question papers

Online tests, question bank and the question paper maker.

Every page in this menu 3

Online exam

Online exam & QP → Online exam

Online tests with time window, timer, shuffle and auto marking; students take them in the portal.

Question bank

Online exam & QP → Question bank

Question bank by class, subject, chapter and level; import from CSV or add from Smart Class.

Question paper maker

Online exam & QP → Question paper maker

Question paper maker in CBSE pattern (sections A–E), with answer key and set codes.

Staff & payroll

Staff records, leave, ratings, salary setup and monthly payroll with PF, ESI and TDS.

Every page in this menu 11

Staff list

Staff → Staff list

All staff with photo, designation, phone and status; open for the full profile, leave box and documents.

Add staff

Staff → Add staff

Add a staff member with login, department, designation, salary and documents.

All staff data (Excel)

Staff → All staff data (Excel)

All staff data in one Excel (Super Admin).

Disabled staff

Staff → Disabled staff

Staff who left, with leaving date and note.

Departments

Staff → Departments

Departments.

Designations

Staff → Designations

Designations.

Teachers rating

Staff → Teachers rating

Teacher ratings given by students from the portal, after approval.

Subject teachers

Staff → Subject teachers

Subject teachers of each class-section.

Salary setup

Payroll → Salary setup

Salary setup of each staff member: basic, allowances, PF, ESI, professional tax.

Monthly payroll

Payroll → Monthly payroll

Monthly payroll linked to attendance (absent and LWP days are deducted); mark paid and print salary slips.

PF / ESI / TDS & Form 16

Payroll → PF / ESI / TDS & Form 16

PF ECR file, ESIC sheet, professional tax, TDS and yearly salary statement (Form 16 Part B).

Library

Books with barcodes, issue and return, digital library and reports.

Every page in this menu 7

Books

Library → Books

All books with accession no, category, rack and status; barcode labels.

Import books (Excel)

Library → Import books (Excel)

Import books from Excel (on the Books page).

Issue / return

Library → Issue / return

Issue and return books by scanning; fines go to fees.

Digital library

Library → Digital library

Digital library: e-books, videos, read-aloud stories and links for students.

Stock check

Library → Stock check

Stock check by scanning every book.

Library reports

Library → Library reports

Library reports: issued, overdue, popular books, fines.

Library settings

Library → Library settings

Loan days, fine per day and limits.

Hostel

Rooms, students, night roll call, passes, visitors and mess menu.

Every page in this menu 7

Hostels & rooms

Hostel → Hostels & rooms

Hostels, rooms and beds; who is in which room.

Room types

Hostel → Room types

Room types.

Hostel students

Hostel → Hostel students

Hostel students with room, warden and fees.

Roll call (night)

Hostel → Roll call (night)

Night roll call; parents are told of an absence.

Gate / leave passes

Hostel → Gate / leave passes

Gate and leave passes with print and late-return highlight.

Hostel visitors

Hostel → Hostel visitors

Hostel visitors book.

Mess menu

Hostel → Mess menu

Weekly mess menu; parents see today's menu.

Inventory

Items, purchases, issues, student kits, assets and stock count.

Every page in this menu 10

Inventory home

Inventory → Inventory home

Inventory at a glance: stock value, low stock and pending requests.

Items

Inventory → Items

Items with unit, store and reorder level.

Purchases

Inventory → Purchases

Purchases with approval and supplier payments.

Lend / use / return

Inventory → Lend / use / return

Lend, use and return items.

Books & uniform (students)

Inventory → Books & uniform (students)

Books and uniform kits for students, added to their fees.

Asset register

Inventory → Asset register

Asset register with QR labels, warranty and service dates.

Staff requests

Inventory → Staff requests

Requests from staff to the store.

Stock count

Inventory → Stock count

Stock count and adjustment.

Inventory reports

Inventory → Inventory reports

Stock, purchase and issue reports.

Stores, suppliers & settings

Inventory → Stores, suppliers & settings

Stores, suppliers and settings.

Year end & academics

Promotion to the next class, alumni, carry forward of dues, sessions, classes and subjects.

Every page in this menu 6

Promotion to next class

Year end & new session → Promotion to next class

Promote students to the next class in the new session, class by class.

Alumni

Year end & new session → Alumni

Former students, alumni registration on the website and the proud-alumni wall.

Fees carry forward

Year end & new session → Fees carry forward

Carry last session's dues to the new session.

Academic sessions

Year end & new session → Academic sessions

Academic sessions; set the current session for the whole school.

Classes & sections

Academics → Classes & sections

Classes and sections.

Subjects

Academics → Subjects

Subjects with code and type; a used subject is never deleted.

School website (Front CMS)

Your school website: home page, menu, pages, news, events, gallery and the CBSE disclosure page.

Every page in this menu 11

Website settings

Front CMS → Website settings

School website settings: on / off, colours, theme, contact and social links.

Home page design

Front CMS → Home page design

Home page design: choose and order sections, texts and photos.

Menu

Front CMS → Menu

Website menu.

Pages

Front CMS → Pages

Pages (About, Principal's message…) with a simple editor.

News

Front CMS → News

News on the website.

Events

Front CMS → Events

Events on the website.

Gallery

Front CMS → Gallery

Photo albums with many photos at once.

Home banners

Front CMS → Home banners

Home page banners.

Media manager

Front CMS → Media manager

Media manager for PDFs and images with copy link.

Mandatory disclosure (CBSE)

Front CMS → Mandatory disclosure (CBSE)

Mandatory public disclosure page in the CBSE format.

Smart tools

Front CMS → Smart tools

Smart tools: question papers, worksheets, lesson plans, notices and remarks.

Settings

School profile, integrations, users, roles & permissions, security, print, backup, updates and system health.

Every page in this menu 25

School profile

Settings → School profile

School profile: name, logo, address, phone, affiliation no, school code, UDISE, principal, board.

Integrations (pay, WhatsApp, SMS, smart assistant)

Settings → Integrations (pay, WhatsApp, SMS, smart assistant)

Integrations: payment gateways, WhatsApp, SMS and the smart assistant key.

Users & logins

Settings → Users & logins

Users and logins of staff, students and parents; reset passwords.

Roles & permissions

Settings → Roles & permissions

Roles & permissions: which screens and rights each role has (View / Add / Edit / Delete, part payment, late fine, discount…).

Login security (2FA)

Settings → Login security (2FA)

Login security: two-step verification, captcha, forgot password by OTP.

API & bus RFID

Settings → API & bus RFID

API keys and bus RFID.

Translations

Settings → Translations

Translations of the portal words (English, Hindi, Bengali).

Android app

Settings → Android app

Android app settings.

Custom fields

Settings → Custom fields

Your own fields for students and staff.

Print header & receipt

Settings → Print header & receipt

Print header, receipt size (A5, A4, thermal), report-card and ID-card settings, signatures.

Backup & restore

Settings → Backup & restore

Backup and restore; email a password-locked copy every day.

Branches

Settings → Branches

Branches of the school.

System update

Settings → System update

System update: install new versions with one click.

Import from old software

Settings → Import from old software

Import from your old school software (SQL file or database).

Import from Excel

Settings → Import from Excel

Import staff, opening dues and old receipts from Excel templates.

Licence

Settings → Licence

Licence key and plan.

Demo data

Settings → Demo data

Demo data for trying Skoolnix (only on a new, empty installation).

Activity log

Settings → Activity log

Activity log of users.

Getting started

Settings → Getting started

Getting started checklist: 12 steps to set up the school.

Audit trail (who changed what)

Settings → Audit trail (who changed what)

Audit trail: who changed what, old and new values.

Privacy & data requests

Settings → Privacy & data requests

Privacy and data requests (DPDP Act 2023).

System health

Settings → System health

System health: backup, cron job, errors, disk space, version — in green, amber or red.

Robot activity

Settings → Robot activity

What the robot helper did and for whom.

Robot face & voice

Settings → Robot face & voice

Robot face and voice.

My profile

Settings → My profile

Your own profile and password.

CCTV

Live school cameras in the app and short recorded clips.

Every page in this menu 3

Live cameras

CCTV → Live cameras

Live cameras in the app; a class teacher sees only their own class.

Recorded clips

CCTV → Recorded clips

Recorded short clips.

Cameras & settings

CCTV → Cameras & settings

Cameras and settings: easy setup from the DVR (CP Plus / Dahua / Hikvision / Prama).

Parent & student app

Parents and students use the same Skoolnix address on their phone and can install it as an app. Everything is in English, हिंदी and বাংলা.

How to do it

1. Sign in with the mobile number and password (or OTP).
2. Home shows attendance %, fee due, homework and notices.
3. Pay fees online, see the attendance calendar, timetable, results and report cards, homework and notices.

No page matches. Try another word.